My Collection

This allows you to "quickly" catalog your record collection.

The results of your cataloging are displayed in the My Collection chart. The chart can be sorted in a number of different ways as shown at the top of the page.

The "Location", "Condition" and "Value" can be selected or deselected depending on whether you want to show these fields in your my collection summary. The Location is used if you have a particular method of filing your records. The Condition and Value are useful for insurance purposes to keep track of what your collection is worth.

Click on "Downloadable version" to import into spreadsheet programs.

To add a session to your collection

Simply go into any session detail screen (from leader, musician, tune or record company search) and click on "add" in the gray bar at the top of the session.

A dialog box then pops up. It is positioned above the session information so as not to block the view of session information.
Following is an example of how to catalog a session.

Session # D1520, Miles Davis.

Click on Session #Search and enter D1520. The session detail will then be d isplayed on your screen. Click on "Add" in the gray bar at the top of the session. Click on the down arrow beside "Pick release" and scroll down to the release you want - e.g. the very last release "Vogue (F)VG655 650136". Once it is selected the information is automatically added to the Record Company, Release, Title & Media fields. Only "CD's" are automatically added in the media field. For LPs or others, use the select down arrow. If you are using the "Location/Condition/Value" fields, this information can be added in the blank fields. Now click on OK and the relevant information will display in green color at the top of the session.

If you have a second release from the session then click on add again and do the same procedure. This second release information will be displayed (in green font) underneath your first selection at the top of the session. If you have a release that is not listed in the session information but is clearly an equivalent to one of the displayed releases then this can be added manually into the blank fields of the dialog box.

If it's necessary to click on the session information when the dialog box is open (e.g. to scroll down to the notes) the dialog box will disappear behind the session display. To bring back the dialog box click on the minimized screen in the task bar.

Cataloging releases with multiple sessions

If you select a release that is also in several other sessions, the other sessions will automatically be catalogued - e.g. Louis Armstrong November 12, 1925 (sesson #A5603). If you select Avid 541 [CD] in this one session the other 19 sessions that Avid 541 [CD] is in will be automatically cataloged. Try this one example then go to "My Collection". Avid 541 [CD] will be displayed on the first session occurrence along with the album title - the remaining 19 sessions (with session numbers) are displayed underneath. If there are multiple leaders on the release they will be automatically cataloged as well - e.g. Masters of Jazz (F)MJCD8 [CD] (Ellington & other leaders).

Cataloging "Equivalents"

It is impossible to have all equivalent releases listed in every session throughout the database. Many equivalents are listed with equal signs such as: "Fraternity FLP1008 = Quality (Can)V1599 = Varese 66479 [CD]" or "All titles from Savoy MG12106 also on Proper Intro (E)CD2069 [CD]".

To catalog equivalents the easiest way is to use an example. Go to session B286. The releases in the footnote (other than Fontana (Eu)680.221ML) in session B286 are all equivalents to Fontana (Eu)680.221ML.

Let's say you have Fontana (Eu)834449-2 [CD] and you want to catalog it. When you look up this release you see that it is an equivalent to Fontana (Eu)680.221ML). So, first you catalogue Fontana (Eu)680.221ML using the quick select. You can add this release to your collection by doing it in either session B285 or B286. Once you click OK it will be automatically catalogued in both sessions.

Then in one of those sessions (B285 or B286) you edit the release number (click on the green display at the top of one of the sessions). Simply edit the release number to 834449-2 [CD] and click OK. Both sessions (B285 and B286) will be updated. When you do the edit you can put in, or change the album title as well if needed. You can, of course, do this edit in "My collection" if you prefer. Also, if you have a release that is not listed in the discography but you see that it is an equivalent to one that is listed, then you can do the same procedure.

Select Tunes Feature

Tunes can be manually entered when cataloguing a session. Tunes can be selected in the list by holding down the Ctrl key and clicking on the tune(s) name at the same time. Or if you want to select all the tunes, hold down the Shift key and click on the first then the last tune. The Record Company, Release code and Title can all be entered manually as well. After clicking the OK button, the catalogued tunes are then highlighted in green in the session.

This feature can be used for releases not listed in the database or for tapes that you have in your collection.

When a tune search is done under "My Sessions" the tune will be highlighted in orange with green at both ends of the orange highlight.

Comments Box

Use the scroll bar at the right side of the dialog box to view the "Comments" field. You can put in any relevant notes regarding your cataloged releases. If you need a larger area for these notes, click on the "Larger Notes" button and the box will expand. Any detailed information can be added into this field - e.g. you can scan information from an Internet web site and paste it into this field.

To Change Cataloged Information

To change the cataloged information simply click on the green display at the top of the session and the dialog box will pop up ready to be modified.

You can also change cataloged information by going into "My Collection" and clicking on "Edit" for any entry.

To Delete Cataloged Information

Click on the green cataloged display at the top of the session. Click on "Delete", then "Confirm Delete".


In My Collection click on "edit" then "Delete" followed by "Confirm Delete".

Viewing My Collection Cataloging System

After cataloguing several releases, click on "My Collection". You will see what you have entered displayed in summary form. To search any of the fields enter it into the search field and click on "Search". To search for leader name just enter the Last Name, then Search.

To see the session detail for any entry, simply click on Leader Name. Use your browser back button to come back to My Collection.

After doing a specific search, to clear the display and show your whole catalog again, click on Search with an empty search field.

Searching your own collection only

There are two buttons to the right of "My Collection" - i.e. "My Sessions" and "Full Database". When either button is clicked on it will reverse (white letters on a black background) to indicate which mode is active. If you want to do all the sorts and searches of the main database for your collection only, simply click on the "Sessions" button. If you want to go back to the full database click the "Full Database" button. e.g. let's say you have 10 sessions cataloged in the Stan Getz leader section. After searching for Stan Getz with the "Leader" button, click on the "Sessions" button, and only those 10 sessions will be displayed. If you want to go back to all the Getz session in the database then click "Full Database".